Registration now open until september 15th : Please register using the registration form below.

Les inscriptions sont ouvertes jusqu'au 15 septembre 2016.

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Fact sheet and Information for Participants

ORGANIZING COMMITTEE

 

14th MEETING OF THE PAN-AFRICAN ORNITHOLOGICAL CONGRESS

16 ‐21 October 2016, Dakar, Senegal

 

Fact sheet and Information for Participants

 

Dear Participant;

 

Thank you for registering your participation to the 14th Pan-African Ornithological Congress (PAOC). We look forward to welcoming you at the Congress in Dakar, Senegal.

Below is some logistical information we would like to give you.

VENUE

The 14th Pan-African Ornithological Congress (PAOC) will be held atHotel Ngor Diarama, Dakar from October 16th to 21st, 2016. It will be preceded by a welcome ceremony on October 15th in the evening at Ngor Diarama. Field trips are planned for October 20th, 2016 all day. Closing diner is scheduled for October 21st, 2016.

REGISTRATION / NAME BADGE

All registered participants will be able and collect their name badge and conference bag or registerat the hotel Ngor Diarama PAOC registration desk on October 15thall day and on 16th from 7 a.m.

LANGUAGE

In Senegal, the official language is French. English is spoken in some hotels and restaurants.

The 14th PAOC will be conducted in English and French. Simultaneous translation will be provided during plenary sessions and official sessions of the working groups.

CONFERENCE FEE

Kindly note the following

  • Your registration fee will entitle you to 5 lunches, 2 coffee breaks per day, (16th to 21st October, 2016), 1 conference bag with conference materials.
  • 1 field tripwhich will be organized for 20th October all day; lunch boxes will be provided.
  • Welcome Cocktail will be organized for Sunday October 15th evening at Ngor Diarama and closing diner on 21st October.

COMPLIMENTARY TRANSPORTATION

Upon arrival at the airport, a PAOC stand will be available to welcome you and facilitate airport transfers for international participants via hotel shuttles, or private transportation via taxis therefore, please provide your flight details in the table below in good time.

ACCOMMODATION

In reference to the Congress registration, accommodation is not inclusive of the conference fee: you should therefore make prior arrangements for your own accommodation. We have identified and negotiated special rates with the Hotel Ngor Diarama and 2 other hotels nearby you may opt to use. Let us know if we should reserve for you, e-mail your request to Fatima Sow This email address is being protected from spambots. You need JavaScript enabled to view it. . However, payment should be made directly to the facilities.

FOOD

During the congress, morning and afternoon teas as well as lunch will be provided. If you have dietary requirements please provide necessary information in the table below.

GENERAL

A schedule for the congress will be on the website and will be available in the participant pack. Please be punctual and make the most of all sessions.

WHEATHER

In October, the weather is very hot and temperatures vary between a minimum of 24º C and a maximum of 38° C. Current weather conditions can be found at: http://worldweather.wmo.int/en/city.html?cityId=244.

The standard time zone is GMT / UTC (no change).

ELECTRICITY

The power supply in Senegal is 230 volts, 50 hertz. Electrical outlets used are illustrated below

BANKING AND CURRENCY

The currency of Senegal is the Franc of the African Financial Community - FCFA (XOF). The exchange rate as of September 30th, 2016 is 1.00 US $ = 587.36 Francs CFA and € 1 = 655.96 CFA francs (source: www.xe.com - rates subject to change).

Services are available in banks and exchange can be done in some hotels. Credit cards are accepted for payments at the hotels (InternationalVisa, MasterCard).

VISA REQUIREMENT

Participants requiring an entry visa for Senegal are encouraged to contact the consulate or diplomatic mission of Senegal nearest and as soon as possible to obtain the required visa before departure.

To facilitate the issuance of visas, the organizing committee will issue a letter of support, on request, to be attached to the visa application. E-mail your request to Adja Rokhaya Diallo, This email address is being protected from spambots. You need JavaScript enabled to view it.

Information on visa procedures is available on the Senegalese Ministry of Foreign Affairs website: http://www.diplomatie.gouv.sn/Entrer-au-Senegal.html and http://www.visasenegal.sn /wp-content/uploads/2014/04/How_to_visa_sn.pdf

The visa application form is available on the website: http://www.visasenegal.sn/wp-content/uploads/2014/04/Inscription_en_ligne.pdf

The list of Senegalesediplomatic missions / consulates abroad can be accessed at the following Government of Senegal website link: http://www.visasenegal.sn/?page_id=97&lang=en

VACCINATION REQUIREMENTS FOR INTERNATIONAL TRAVELLERS

Senegal is a tropical country and there are often mosquitoes in some places. We recommend that you take necessary measures regarding malaria.

An international vaccination certificate against yellow fever will be required by the health service Dakar airport for all travelers coming from countries with risk of transmission of yellow fever.

For more information in regard to immunization requirements for your trip, please consult a healthcare professional. Participants are responsible for their health insurance.

DISCLAIMER

The Congress Organizing Committee declines any responsibility for illness, accident and travel insurance, compensation for death or disability or compensation for loss or damage to personal property and for any other loss that may occur during travel or during the period of participation in the Congress. In this context, it is strongly recommended to obtain international medical insurance for the duration of participation to the Congress before departure.

Welcome to Dakar, Senegal!

Please complete this form and return to This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it. as soon as possible, but no later than Friday September 23, 2016.This will ensure we have appropriate arrangements and can reach you in case of an emergency.

PLEASE PROVIDETHE FOLLOWING PARTICIPANT INFORMATION

First Name

 

Last Name

 

Organization

 

Role

 

E-mail address

 

Passport N° - date of issuance

 

Emergency Contact

Person & contacts details

 

Accommodation details: The name of guest / hotel if confirmed

 

Itinerary

Arrival Date / Time

Departure Date / Time

Dietary Requirements

 

X

Halaal

 

Kosher

 

Vegetarian

 

Other (please advise)

 

Calendar

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